Help:Creating items: special cases

Help index

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On this page we discuss some special cases when creating items.

Using pictures: source or item?

When pictures are uploaded, they can be added to an item in several ways. How they are added, depends on the number of items the picture will be linked to.

• If pictures are documenting only on specific item and will be linked to only one item (the item itself): they can be added to the item itself. For example, pictures of a piece of equipment, a portret of a person, a picture of a theatre, … will be added directly to the item itself.

• If pictures will be linked to multiple items, a separate source is created. For example: the historic plans and documentation of a theatre kept in an archive, need to be linked to the draftsman, the theatre, the collection, with a specific date. In that case a separate source is created, for example “documentation about the Bourla theatre” with links to the collection, the theatre, the date they are taken, etc. Pictures of the same series can be grouped in the same source. The same rules on mentioning are used as with other sources.

In both cases, we make a featured picture that will be shown in the linked items.

Possibility to show area in picture? In that case, separate source, area in mentions. For example group picture linking to multiple people.

In short:

• If only about one item (example equipment, a portrait of a person, …) add to item
• If need to be linked to multiple items, separate source (ex historic plans and documentation of a theatre, linked to the draftsman, the theatre, a collection, with a specific date) make source with title what, who, date.
• Pictures of the same series can be grouped in the same source.
• Use mentions to link to the separate items

Always make a featured picture that will be shown in the linked files.

An item with two [types of information]?

Generally speaking, we avoid to add two [types of information] to one item.

Let's look at the following case:

Hugo Bahr was a German glass painter, lighting designer and manufacturer of lights. We want to add Hugo Bahr to CanonBase and register following information about him: his date of birth, his occupation, his country of citizenship. We also want to link him to a projector stand that he manufactured. This projector stand is an  

Looking at the information above, Hugo Bahr has two [types of information]: person and business. This is because a manufacturer is a type of business.

Recommendation: create two different items:

• one with [type of information] = person,
• one with [type of information] = business
  • type of business = manufacturer